How we are processing personal data of our business partner contacts

1. Privacy Policy for business partner contacts

We process personal data about you as a contact person to one of our business partners (“Contact Person”), due to the circumstance that you as a Contact Person has or has had a business relation with us, and/or has or has had discussions or negotiations regarding such business relations or that your employer or principal has listed you as a contact person for them.

What personal data do we process?

We process your first and last name, email address, telephone number, address, title/professional position, company affiliation and other personal data that is transferred to us (“Contact Details”). We may also process information about your nationality.

When you choose to participate in any of our initiatives or activities such as our networks, meetings, roundtable discussions, interviews and surveys we will process your contact details as well as the information and insights that you provide during your participation.

What are the purposes of our processing of your personal data and what legal basis do we base such processing on?

We process your personal data for the purpose of maintaining a business relationship with you and/or your employer and your organization which is part of fulfillment of our aim to develop competence and collaboration networks to ensure the competitiveness and development in innovation of the Swedish business community on an international level and to contribute to a sustainable society.

The processing operations include:

administration, management, implementation and follow-up, etc. of the current business relationship and its deliveries and associated communication by telephone, email, text message or other communication channels;
management, follow-up, evaluations and administration;
marketing of our business, projects and event;
planning, management, implementation and administration of focus groups and networks and associated communication by telephone, email, text message or other communication channels;
invoicing and payment procedure, if applicable;
to protect and exercise our legal rights;
fulfill legal requirements in relation to e.g. marketing legislation (keeping record of if you have unsubscribed to receiving our newsletters/marketing material).

The processing of your personal data for the above purpose is based upon the legal basis that the processing is necessary for the purpose of our legitimate interests to uphold a business relation with you and/or your employer or principal which is part of fulfillment of our aim to develop competence and collaboration networks to ensure the competitiveness and development in innovation of the Swedish business community on an international level and to contribute to a sustainable society. In addition, the legal basis for the processing related to keeping record of if you have unsubscribed to receiving our newsletters/marketing material, is that the processing is necessary for compliance with the Swedish Marketing Act.

We process your personal data found in verifications (in relation to invoices and payments) and the like for the purpose of fulfilling the requirements in the Swedish Accounting Act (1999:1078). The legal basis for this processing is that the processing is necessary for the compliance with a legal obligation which we are subject to.

We process information about your nationality for the purpose of complying with export control regulations to which we are subject.

We process your contact details and the information and insights that you provide during your participation in our different initiatives or activities such as our networks, meetings, roundtable discussions, interviews and surveys. This processing of your personal data is based upon the legal basis that the processing is necessary for the purpose of our legitimate interests to uphold a business relation with you and/or your employer and to be able to receive your knowledge, ideas, insights and feedback to help us fulfill our aim to facilitate and develop competence and collaboration networks to ensure the competitiveness and development in innovation of the Swedish business community on an international level and to contribute to a sustainable society.

In relation to such initiatives and activities we may process video- and/or sound recordings and transcriptions from your participation, including the information you share during your participation. This processing is based on our legitimate interest for quality and educational purposes to enable us to compile the shared information in the best way possible.

From where do we collect your personal data?

We collect your personal data directly from you as a Contact Person or from your employer. In certain instances, we will also collect relevant personal data that is connected to a specific activity from public records or from third parties that we are cooperating with or from social media such as LinkedIn to be able to initiate contact with you in relation to our activities that we believe are of interested to your and where we believe that you can and want to contribute.

Who do we share your personal data with?

We share your personal data with third parties that process personal data on our behalf, so called processors. These processors are, e.g., suppliers of the support and maintenance of IT- and cloud services, suppliers of market and customer satisfaction surveys.

We may also transfer personal data to third parties acting as independent controllers when applicable.

For how long do we process your personal data?

When your personal data is processed for the purpose of maintaining a business relationship, we will process your personal data as long as we have a business relationship with you or as long as your organization and/or your employer or principal have listed you as a Contact Person.

Personal data processed for marketing purposes will be processed for 12 months from when the last time you read our newsletter or other marketing material. If you unsubscribe from receiving our newsletters or other marketing material we will store your personal data for a period of ten (10) years after our receipt of such request in order to make sure that no marketing material is sent to you.

When it comes to processing of your personal data related to invoicing or payment, we will store the personal data necessary for the fulfillment of requirements under the Swedish Accounting Act (1999:1078) for a period of seven (7) years.

Our processing of your nationality based on our legitimate interest for the purpose of complying with export control regulations, to which we are subject, will be processed until we have fulfilled our obligations in accordance with relevant regulation.

Our processing of the information and insights that you provide during your participation in our different initiatives or activities will be processed until the initiative or activity has been finalized. If there is a need to continue the contact with your and/or to keep this information further we will ask for a consent directly from you.

Video- and/or sound recordings and transcriptions from your participation in initiatives and/or activities will be processed until we have fulfilled the purpose for the recording/transcription, maximum a year from the time of the recording.

Transfer of personal data to countries outside the EU/EEA

We strive to only process personal data within the EU/EEA. If we transfer your personal data outside the EU/EEA we will make sure that such processing is based either on a decision from the European Commission establishing that the country in question ensures an adequate level of protection or appropriate safeguards that ensure that your rights are protected such as standard contractual clauses adopted by the European Commission and supplementary security measures to such standard contractual clauses when necessary.

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