Participant within our networks
7. Participant within our networks
When you participate in our network, we collect and process personal data including your name, organizational affiliation, and email address. This information may be shared with other participants in the network through a participant list.
What personal data do we process?
- Full name
- Organization
- Email address
What is the purpose of our processing?
The purpose of processing and sharing participant lists is to facilitate collaboration, networking, and communication among members of the network.
What is the legal basis?
The processing is based on our legitimate interest (Article 6(1)(f) of the GDPR) in supporting effective interaction and cooperation within the network. If you do not wish your details to be included in the participant list, please let us know when registering. You have the right to object to this processing (see “Your Rights” below).
From where do we collect your personal data?
We collect your personal data directly from you or your employer or principal in conjunction with you registering for one of our Networks and in conjunction with you participating at our Networks.
Who do we share your data with?
The participant list is shared only with other registered participants in the specific network or event. It will not be disclosed publicly or to third parties outside the network.
How long do we process your personal data?
Your personal data will be retained for as long as you are an active participant in the network, unless a longer retention period is required to comply with legal obligations. Participant lists for specific meetings or activities are retained only as long as necessary for the relevant purpose.
Transfer of personal data to countries outside the EU/EEA
We strive to only process personal data within the EU/EEA. When we transfer your personal data to third parties acting as our processors, e.g., supplier of the supply-, support and maintenance of IT- and cloud services, these processors may transfer data outside the EU/EEA on our behalf. In cases where our processors are transferring or processing personal data outside the EU/EEA, such processing is based either on a decision from the European Commission establishing that the country in question ensures an adequate level of protection or appropriate safeguards that ensure that your rights are protected such as standard contractual clauses adopted by the European Commission and supplementary security measures to such standard contractual clauses when necessary.
